ECG aims to coordinate and consolidate external communication efforts of all the active featured projects and community projects. They manage our website, social media accounts (Instagram, Facebook, YouTube) and our newsletter, and help members to share information about their projects there.
Leads, and coordinates the work of the External Communication Group.
Organizes regular ECG meetings
Prepares an agenda for each meeting
Makes sure that someone facilitates/moderates the meeting
Makes sure that minutes are taken and shares a summary with the Anchor Group
Contact person for members and other group coordinators who need something from ECG
Maintains the groups google drive folder and moderates their slack channel, making sure that people stay on topic
Invites other Members to join the group if needed, publishes calls for collaborators
On boarding of new members joining ECG
Creates new roles if needed
Updates and maintains the VCL website.
Contact person for bugs, and changes of text of pictures
Content: Featured projects, member profiles, events, important information about VCL
How often: When new relevant content is available
Maintains VCL's facebook page.
Answers messages on our page
Posts updates on the page
Creates facebook events
Content: Articles/text-based (reposting from other websites) - more information about the project / event
How often: Twice a month
Tone of voice: Personal, avoiding any 3rd person company lingo strategy awkwardness
Maintains VCL's Instagram account.
Answers direct messages
Posts images & updates from our projects & events
Content: Stories or original photos & other pictures + always a caption (maybe also throwbacks to old making ofs related to the project) + always link to project page on virtualcinema.aalto.fi
How often: Once a week
Tone of voice: Informal, community-building
Maintains our public Google Calendar.
Publishes events and descriptions on Google Calendar & the website
Makes sure that events are advertised on time, announced in the newsletter etc.
Written together by everyone in ECG.
Content: Important information concerning Virtual Cinema Lab, upcoming events, summary of what has happened since the last newsletter, introduction of new members and new projects
How often: Maximum once every 2 months (in relation to the upcoming events)
Maintained together by everyone in ECG.
Content: Making of -videos from workshops, XR Encounters, project demos
How often: Not scheduled, depending on the content available